How to List Data Entry Skills on a Resume: Best Skills and Examples

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Why is it important to list the right data entry skills on your resume?

An effective resume needs to show a comprehensive list of skills that apply to the specific data entry position you’re applying for. Specific skills are going to be what separates you from the competition, so they need to stand out and prioritization is key. 

While general skills should be included, any specializations you may have take priority. Employers expect efficiency and accuracy from data entry workers above all else, so all the skills you list should center around those primary goals. Employers will also keep an eye out for extensive computer skills, and overall to see how the skills you listed can be specifically applied to the unique position you’re applying for.

How to list data entry skills on a resume

For your skill list to be as effective as possible, make sure you follow these steps for listing data entry skills on a resume:

1. First, examine the job description to determine the most important skills

Data entry can vary quite a bit based on the specific requirements of the position you’re applying for. By looking through the job description, you can locate specific terms and skills the employer is looking for, so you know to prioritize those the most.

2. Then, list the hard skills required for the job

Data entry primarily deals with hard skills above all else, so it’s helpful to list those first. These are the skills that will help you with the physical act of data entry like your typing speed and any relevant software you might know.

3. Next, describe relevant soft skills

Even with hard skills as the priority, soft skills are still relevant. Since data entry requires accuracy just as much as efficiency, you’ll also need soft skills like attention to detail and the ability to follow directions.

4. Lastly, consider how you want to organize your skills to show prioritization

The best format for a data entry skills list typically involves listing your skills in bullet points. This makes them easier to find and read.

Best data entry skills to add to a resume

Here are some helpful skills to add to a data entry resume:

Technical proficiencies

Data entry requires technical proficiencies above all else, so those are the skills you’ll need to include. These skills can vary quite a bit, so make sure to discuss everything within reason while making sure your list stays informative and concise. 

Typing skills

No matter what kind of data entry you’re doing, typing skills are going to be relevant. Employers are looking for applicants with a typing speed fast enough for efficient data entry. Typing speed can be expressed in several ways, so consider which format would make you look your best and is most relevant to the position you’re applying for. 

Words per minute, commonly written as WPM, is one of the most common designations, and it gives employers a good idea of your typing skills. At least 60-70 WPM is usually ideal, so keep your typing speed in between those ranges unless you’re consistently faster.

Attention to detail

Since accuracy is a major factor in effective data entry, you’ll need to highlight your attention to detail among your skill set. To reinforce attention to detail, it’s also helpful to mention confidentiality to reassure employers that your accuracy won’t impact your efficiency.

Written and verbal communication

While most aspects of a data entry position require solo work, there are still instances in which you’ll have to work as part of a team. You may also need to include phone skills depending on the job description of the position you’re applying for, so don’t forget to highlight your communication skills near the end of your list.

How to improve data entry skills

Here are a few steps you can follow to improve your data entry skills to make your resume stand out:

1. First, practice your typing

One of the easiest ways to improve your data entry skills is to work on your typing. There are a variety of ways to improve your typing speed, so consider your current skill level when deciding where to start. Beginners should focus on posture and comfort first. If you already have an adequate grasp on typing, focus on using only the appropriate finger when hitting any given key. Once your keystrokes become habitual, you can focus on moving faster. Until then, developing muscle memory should be a priority.

2. Then, learn software tools

There are various software tools that can help boost the efficiency of data entry. Learning how to utilize them properly can do much to increase your data entry speed without compromising accuracy. Intelligent Character Recognition and Optical Character Recognition are among the most common technologies used for this purpose, so practice them first.

3. Next, get the proper equipment

While you can technically do data entry on just about any computer, having the proper equipment can make the job considerably easier. For example, using a dual monitor setup with an ergonomic chair can increase comfort and decrease eye strain, making long data entry tasks much easier to handle. 

4. Last, practice scheduling and time management

It’s helpful to learn how to properly schedule your work. Grouping your tasks into chunks with reasonable time frames for each, rather than trying to do everything at once, can make a heavy workload easier to deal with. If you work from home, designate a specific workspace for tasks to normalize focused work in that area.