How to Accept a Job Offer by Email

Quick Navigation:

After you receive a job offer, your next step is to professionally respond with an acceptance letter or email. You can use your communication with the company to demonstrate your professional attitude and organization. In this article, you will learn what a job acceptance letter is and how to properly accept a job offer by letter and email with a template and examples.

What is a job acceptance letter?

A job acceptance letter is an official document you write to an employer to accept the job offer they have given you. You can write a job acceptance letter in the form of a physical letter or an email. Regardless of which method you choose, the job acceptance letter is important because it gives you an opportunity to thank the employer for your new opportunity and to confirm the details of your employment offer in writing.

How to accept a job offer

Follow these steps to accept a job offer in a professional manner:

1. First, express your appreciation for the job offer

The first thing you should do any time you receive a job offer is to show your appreciation by thanking the person who made the offer. This could happen in person, over the phone or via email. Let the employer know you are thankful and excited for the opportunity even if you are planning to negotiate and make a counteroffer. Showing gratitude and excitement sets a positive tone for your ongoing conversations without saying you are accepting the offer as-is.

2. Second, ask for the job offer in writing

Your next step should be to ask the person offering you the job to give you the terms of the job offer in writing. Your official job offer letter should include the name of the position, the salary the company is offering, your start date and details about any benefits the employer offers. Getting the offer in writing makes the offer official. It gives you an opportunity to review the offer and ensure you understand what is included

3. Third, review the job offer carefully

The employer will usually expect you to take a day or two to review the offer before you decide whether to accept. It is important to review the offer carefully and ensure you understand and agree to every detail the company is offering before you agree to accept the position. You will need to determine whether or not you want to negotiate the terms of the offer or whether the terms are acceptable as-is.

4. Fourth, negotiate acceptable terms for the job

If you are happy with the terms, you can skip this step. But if, after considering the terms carefully, there are some terms you would like to negotiate, now is the time. Before you begin negotiations, thank the employer for the offer once again and let them know there are a few terms you would like to review more closely and ask for a time you can discuss those terms.

5. Fifth, respond to the job offer in writing

Once you are sure all the terms are acceptable to you, you can officially accept the job offer. Write a letter to the person who has extended the job offer to you. In your letter, thank the employer and express your excitement for the opportunity once again. Then write out the terms of the job offer as you understand them and confirm your acceptance of these terms.

6. Sixth, confirm your next steps to begin your job

Your last step in accepting a job offer is to confirm your next steps. It is likely that your next step will be to arrive for your first day of work. However, some employers now use online payroll systems that allow you to complete onboarding paperwork before your first day. It is also important to ensure you know what you need to bring with you on your first day.

Job offer acceptance template

Whether you choose to accept your job offer via email or a physical letter, the body of your letter should be the same. On an email acceptance letter, you will not need to include the address lines, your physical signature or the date. The email will create an electronic date and time stamp when you send the letter. The subject line of your email will be the same as the RE: line in the following template. 

Use the following template to create a professional job offer acceptance letter: 

[Your name]
[Your address]
[Your city, state and zip code]

[Date]

[Hiring Manager’s name]
[Name of Company]
[Company’s address]
[Company’s city, state and zip code]

RE: [Your name] – Offer Acceptance

Dear [Hiring Manager’s name],

Thank you for the opportunity to join [Name of Company]. Please accept this [email/letter] as my official acceptance of the job offer for the position of [Position title]. I am excited about the opportunity and look forward to using my skills to add value to your organization.

Per the details expressed in your official offer letter and discussed over the phone, I accept the starting salary of [offered salary] with benefits being offered after [waiting period for benefits].

I look forward to my first day of work and getting to meet the rest of the team on [start date]. If there is any additional information you need from me prior to my start date, please let me know. You can reach me by phone at [your phone number] or by email at [your email address].

Thank you again for this opportunity.

Sincerely,
[Your physical signature]
[Your name printed]

Job offer acceptance: letter example

 Here is an example of a completed job offer acceptance letter using the above template:

Grant Johnson
4291 Lakeview Court South Apt. 282
Charlotte, North Carolina 28201

September 19, 2019

Ms. Katherine Fernandez
A Cut Above Hair Salon
7846 Main Street
Charlotte, North Carolina 28201

RE: Grant Johnson – Offer Acceptance

Dear Ms. Fernandez, 

Thank you for the opportunity to join A Cut Above Hair Salon. Please accept this letter as my official acceptance of the job offer for the position of Salon Manager. I am excited about the opportunity and look forward to using my skills to add value to your organization.

Per the details expressed in your official offer letter and discussed over the phone, I accept the starting salary of $32,500 per year with benefits of paid time off and insurance being offered after my first 90 days of employment.

I look forward to my first day of work and getting to meet the rest of the salon team on October 1, 2019. If there is any additional information you need from me prior to my start date, please let me know. You can reach me by phone at (555) 239-8083 or by email at grantjohnson@email.com.

Thank you again for this opportunity.

Sincerely,
[Your physical signature]
Grant Johnson

Job offer acceptance: email example

Here is an example of a completed job offer acceptance email using the above template: 

Subject line: Grant Johnson – Offer Acceptance

Dear Ms. Fernandez,

Thank you for the opportunity to join A Cut Above Hair Salon. Please accept this email as my official acceptance of the job offer for the position of Salon Manager. I am excited about the opportunity and look forward to using my skills to add value to your organization.

Per the details expressed in your official offer letter and discussed over the phone, I accept the starting salary of $32,500 per year with benefits of paid time off and insurance being offered after my first 90 days of employment.

I look forward to my first day of work and getting to meet the rest of the salon team on October 1, 2019. If there is any additional information you need from me prior to my start date, please let me know. You can reach me by phone at (555) 239-8083 or by email at grantjohnson@email.com.

Thank you again for this opportunity.

Sincerely,
Grant Johnson